Evacuation Management – Real-Time Safety

Streamlined evacuation and personnel tracking with EntryWise

Safety, clarity, and rapid response are the core strengths of the EntryWise Evacuation Management System, a cutting-edge solution for effective evacuation planning and execution. Designed for industrial facilities, corporate offices, public institutions, logistics centers, warehouses, shopping malls, schools, universities, hospitals, medical centers, hotels, sports and entertainment venues, and critical infrastructure facilities, EntryWise ensures the highest standards of building safety and life protection.

By combining intuitive operation with high operational efficiency, EntryWise gives you complete control over every stage of the evacuation process. Real-time personnel tracking allows security teams and facility managers to respond instantly, minimize risk, and protect people’s lives in any emergency situation.

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Fully Automated Evacuation Management

How EntryWise’s Evacuation Management System Works

The EntryWise Evacuation Management System significantly enhances building safety and boosts the efficiency of emergency response by delivering precise, real-time monitoring and coordination of evacuation procedures. This advanced safety solution integrates state-of-the-art identification technologies, including proximity cards, RFID key fobs, beacons, and biometric systems, along with access control solutions and dedicated software modules for managing personnel presence and evacuation.

Each individual within the facility is assigned a unique identifier, enabling accurate tracking of their movement across designated safety zones. Operating in real time,the system automatically updates safety status, marking people as "To be evacuated" or "Safe". All information is securely recorded and available to authorized operators, providing full oversight and enabling detailed audits of the entire evacuation process.

The evacuation process can be monitored and managed remotely from any location using a computer, tablet, or smartphone. Powerful search filters and intuitive operator dashboards guarantee full situational awareness and control, even under the most demanding emergency conditions.

Evacuation Management System

EntryWise Features — Built to Protect Everyone in Your Facility

EntryWise provides comprehensive, real-time tools for effective evacuation control:

  • Remote and on-site evacuation management - for maximum safety and control
  • Real-Time Personnel Monitoring – continuous zone-based tracking for complete situational awareness
  • Evacuation Control Panel – central dashboard to coordinate steps and status changes
  • Automated Evacuation Alerts – instant notifications for evacuation events and status shifts
  • H&S‑Compliant Reporting – generate evacuation, occupancy and personnel reports for audit and review
  • Support for Zones and Sub‑Zones – map your building structure and refine control at granular level
  • Customisable Occupant Data – personalise occupant profiles and tracking metadata
  • Advanced Filtering of People and Zones – quickly drill down on critical elements during incidents
  • Integration with Access Control Systems – unify entry data with evacuation management
  • Return Configuration After Evacuation – automate re‑entry workflows once the event is cleared

Tailored evacuation workflows

EntryWise enables full customisation of evacuation zones, zone types and return‑assignment rules — aligned with your facility’s structure.

Seamless integration & installation

We deliver complete implementation, integrating with Access Control systems, readers and terminals for harmonised security management.

Real-time evacuation coordination

With our central dashboard, monitor personnel status, assign evacuation markers and manage workflows as events unfold.

Comprehensive system training

We conduct training on zone setup, H&S report generation and configuring system features for optimal use.

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Manage from anywhere and maximize your organization’s safety

Benefits of remote management for your organisation

  • Centralised evacuation oversight across multiple sites

    Operate and coordinate evacuation events across dispersed facilities via a unified platform — enabling global visibility in real time.

  • Faster decision-making through presence visibility

    Live occupancy counts help you make informed decisions instantly — reducing risk and boosting safety in evacuation scenarios.

  • Automated alerts for evacuation events

    Clear notifications trigger on initiation, progress and completion of evacuations, including updates on individual and zone statuses — delivered straight to your response team.

  • Advanced H&S-aligned reporting

    Produce evacuation, personnel and occupancy reports in PDF, XLS or CSV formats — ideal for audits, compliance and analytics.

  • Robust data protection and compliance

    Personal and evacuation data are fully secured under GDPR standards. Complete event histories and logging ensure transparency and accountability.
More than an evacuation management system

Why choose an evacuation management system?

Comprehensive evacuation management system with real-time coordination, legal compliance, and maximum safety for your facility.

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Time & Resource Optimisation

Automated workflows and real-time tracking reduce reaction time, lower operator workload and minimise human error.
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Flexible Deployment Model

Operates in cloud-based or on-premises environments, integrating seamlessly with your existing security infrastructure.
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Data Security & Compliance

Meets occupational health and safety standards and GDPR; personnel and evacuation data managed under industry-leading information protection guidelines.
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Operator-Friendly Interface

A clean, intuitive dashboard ensures easy evacuation control and status monitoring — no specialised training required.
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Full Real-Time Control & Awareness

Instant insights into personnel location and status ensure uninterrupted situational awareness during critical incidents.
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Industry-Ready Solution

Who Benefits from EntryWise’s Evacuation Management System?

The EntryWise Evacuation and Personnel Status Management System is designed to meet the safety needs of every industry. It is ideal for industrial manufacturing, corporate offices, healthcare facilities, educational institutions, retail stores, hotels, public sector buildings, warehouses, logistics centers, and sports or cultural venues. The system provides complete control over occupant safety, supports efficient evacuation procedures, and ensures full compliance with occupational health and safety regulations.

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Manufacturing
and industry

Manage access to areas with varying security levels.

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Finance
and banking

Protect critical areas like vaults and server rooms.

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Logistics
and transport

Control access to high-value warehouses and prevent intrusions.

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Healthcare

Safeguard rooms containing medicines, hazardous materials, and patient data.

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Office buildings

Manage employee access to different floors and zones.

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Public institutions

Prevent unauthorized access to sensitive data.

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Retail

Secure access to storage areas and protect against theft.

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Education

Prevent unauthorized entry to facilities and secure sensitive areas.

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Hotels

Control access to rooms and staff-only zones.

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STEP-BY-STEP DEPLOYMENT

What does the implementation process look like?

Need assessment and system analysis
The first step in deploying a door access control system is conducting a comprehensive analysis of the facility's security requirements and operational needs. This includes identifying critical access zones, defining access levels for different user groups, and selecting the most effective technologies to meet business objectives. At this stage, seamless integration with existing security infrastructure—such as video surveillance and alarm systems—is also a key consideration.
Custom system design
Based on the gathered requirements, a detailed system design is developed. This includes a structured layout for device placement, selection of the most suitable readers, locks, and software functionalities, as well as defining the integration between system components. At this stage, the user database is configured, access permissions are assigned, and scheduling parameters are set to ensure seamless operation.
Comprehensive professional installation
The next phase involves the physical installation of all system components. This includes deploying servers, controllers, readers, and electromagnetic or electromechanical locks, as well as performing essential installation work such as structured cabling, power connections, and full system integration.
System configuration
Following hardware installation, the next phase involves configuring the access control management software. This includes entering user data, assigning access permissions, and defining detailed access schedules. Additionally, alarm protocols and notification settings are configured to ensure proactive security monitoring and seamless system operation.
System testing
Before the system goes live, comprehensive testing is conducted to ensure the proper functionality of all components. This includes verifying reader performance, lock operation, and seamless communication between hardware and software. Once all elements pass the testing phase, the solution is ready for full deployment within the organization.
System user training
After the testing phase is completed, a comprehensive training session is conducted for system users. This includes hands-on instruction on device operation, an in-depth overview of system functionality, and clear guidelines on troubleshooting procedures in case of system malfunctions.
Technical support & maintenance
Following system deployment, clients receive comprehensive technical support and maintenance services to ensure optimal system performance. Regular updates, proactive diagnostics, and rapid issue resolution minimize downtime and maintain uninterrupted operations. With expert support, users can be assured that their access control system will remain efficient and reliable for years to come.

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Frequently asked questions

FAQ

Can access groups be created?
Yes, access groups can be created using the Rosslare AxTrax system, which is integral to the access control configuration. This feature is not directly available in EntryWise.
Can multiple branches be connected to the system?
Yes, the system supports centralized management of multiple company locations.
Can work time data be obtained?
EntryWise is not a time attendance system (RCP) and does not calculate work hours independently. However, a dedicated report can be generated based on recorded events.
Can visitor access paths be created?
Yes, if a dedicated visitor access group is defined in Rosslare AxTrax, EntryWise can assign this group to a visitor account, creating an access path tailored to specific requirements.
Does the system allow customizable notifications and alerts?
Yes, EntryWise enables the configuration of alerts for unusual events, such as attempts to access a zone outside pre-set schedules. Notifications can be customized by recipient and delivery method (e.g., email, SMS, push notifications).
What access control features help monitor and manage security?

EntryWise offers comprehensive access control functions, including:

  • Logging all user activities.
  • Centralized management of distributed locations.
  • Generating detailed access reports.
  • Detecting and alerting on unauthorized actions.
  • Integration with video surveillance and alarm systems.
    • What options does the system provide for managing user permissions?
    EntryWise allows intuitive permission management, including adding or removing roles and editing permissions assigned to specific roles.
    What features are available for creating user accounts?
    EntryWise provides extensive options for creating user accounts with varying levels of access. Administrators can define access to specific system features, assign users to groups or teams, and set default permissions for different account types.